EdSmart Payments

EdSmart Payments is an easy, tailor-made solution for collecting all types of school fees, powered by School EasyPay. It is used by leading schools across Australia. Schools can request parents make payments through a Parent Slip and check the status of any payments within EdSmart. There are no set-up or ongoing fees, nor does your school need a merchant account; because it’s all taken care of with EdSmart Payments.

Benefits to Schools

  • Increased efficiency – form submission and payments all at once.
  • Reduce admin and payment chasing.
  • See who has paid from within EdSmart.
  • Receive funds by EFT and clear reporting for easy reconciliation.
  • Better service to parents.
  • No EdSmart Payments set up or ongoing fees.
  • No cost – if card payment processing fees are passed on to parents (Fees range from 1.20% to 2.40% excl. GST, depending on card type).
  • Easy setup – no separate merchant accounts or merchant fees from the bank.

Benefits to Parents

  • Easier – provide permission or submit a form and pay all at once.
  • View one consolidated report for form responses and payments.
  • No need to make offline and separate payments.
  • No cost – if the school pays the payment processing fee.
    Secure online payments – PCI DSS Level 1 solution.
  • Pay by any credit or debit card:

To set up EdSmart Payments, please provide your details via the EdSmart Payments Activation Form.

Steps for Configuring EdSmart Payments

1. Email EdSmart – help@edsmart.com with the subject line ‘I would like EdSmart Payments for my school’
2. EdSmart completes your Setup within 2 business days
3. EdSmart configures School account in the platform
4. School will now be able to configure payments by using the EdSmart Payments tab when creating a Slip.

Slip Process - form submissions and payments all at once

  • School sends Slip with EdSmart Payments option enabled
  • Parent completes the Slip and prompted to Pay
  • Parent pays online by Credit or Debit Card
  • School can view consolidated report in
  • EdSmart School receives fund by EFT and reconciliation file within 3 banking days

EdSmart Payments configuration and usage inside Parent Slips

  1. Payment Requested: Set this to ‘Yes’ to request EdSmart Payments from parents. By default it is set to No for all Slips.

2. Payment Amount: Here you can specify the default amount that needs to be paid by Parents

3. Allow Edit of Amount: Schools can configure whether Parents can edit the amount they want to pay. By default this feature is set to No for all new Slips.

4. Payment Required: This field lets you choose whether a Payment has to be made by the Parents to complete the Slip. A good option for this field is ‘Only for Positive Responses’ as it allows Parents who have chosen Permission not given to also submit a response without making a payment.

Note: The Mandatory Contact Response in the Parents Section of the Slip will be considered for this field. If Parents say confirm/consent/permission given… etc., then it is considered as a Positive response.

 5. Your Reference: Schools can use this field to add a reference number, which can be later used for Reporting, Reconciliation reports, etc.

6. Submitting the Slip: Parents can confirm the payment amount they have made and submit the response.

7. Reporting in EdSmart

The status of the Payment can be checked by selecting the Responses tab. The school can also export the responses into a Spreadsheet and these payments are captured in them as well.

The EdSmart Payments column shows the confirmation of the payment as well as the amount paid by the Parent.

Note: The school can see this confirmation only if the Parent has submitted a Slip response, just paying using EdSmart Payments won’t update this status.

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